Executive Assistant/ Personal Secretary To MD For A London Based Pharma Mnc (Andheri E, Mumbai)

Full Job Description

Company: London Based Pharma MNC

Company Profile: Our client is a well reputed medium size generic pharmaceutical manufacturing and distribution company with headquarters in London and sales and marketing operations in Latin America, Europe, South East Asia and the Middle East.

Work Timings: 10-6 pm (Mon to Friday)

Position Offered: Executive Assistant (EA) to MD

Job Location: Andheri E, Mumbai

No. of openings: 1

CTC: 5-7 L PA

Age limit: Female candidates Not more than 35 years old

Job Description
• Co-ordinate regular and irregular meetings throughout the year (staff meetings, and meetings with the MD)
• Collate and distribute papers prior to meetings
• Ensure that all materials for meetings are prepared in a timely manner
• Accurate dictation and minutes of meeting as required
• Responsible for the management of the diary for the MD
• Arrange meetings and keep diaries constantly up-to-date for the MD
• Arrange all aspects of travel for MD including flights, hotels, currency, visas, etc.
• Produce purchase orders, packing lists, invoices, and payment requests as and when required
• Implement and maintain an efficient filing system for the MD
• To be the first point of contact for any telephone enquiries for the MD and ensuring all messages are forwarded / actioned quickly and efficiently
• To be the first point of contact for visitors
• Work with other members of staff, providing support where necessary
• Manage emails from own email account
• Regularly review MD’s emails
• Deal with correspondence and emails quickly and efficiently where appropriate and to a high standard
• Maintain contacts for Managing Director
• Candidates wishing to travel will be preferred

Personal Attributes:
• Integrity
• Diplomacy
• Positive attitude
• Enthusiastic
• Dependable
• Ability to use initiative
• Resilient

Communication Skills
• Builds effective working relationships
• Oral communication
• Listening skills
• Adaptable approach

Work Ethics
• Concern and commitment to quality
• Flexible outlook
• Proactive approach
• Team player

Analytical Skills
• Detail handling
• Problem solving
• Practical learning

Please mail your cv along with passport size photograph at [email protected] Please mention current CTC, expected CTC and notice period.